Attendance requirements for the Academic Year 2022/23 reflect the blended learning approaches and the guidance from the UKVI in relation to sponsored Student Route students.
As a student at Middlesex, you are expected to attend all your in-person on-campus and/or 
online sessions, with some flexibility in some situations.
Your attendance is recorded on My Attendance tile on the MDXapp using a One-Time Code (OTC) shared by your teaching staff and entered by you during the session. The 6-letter code is unique to your session and is entered for all on-campus and online sessions on your personal timetable. Your attendance is recorded as valid when the correct OTC is entered during the session.
Read the full attendance policy here
If you need support using the check-in system, please contact UniHelp
or email our attendance team @ Attendance@mdx.ac.uk
Don’t have a smart phone or don’t want to use your smart phone for Attendance?
On any PC or laptop or tablet (including classroom PC’s and work laptops) copy and paste this URL into a web browser such as Google Chrome or click Web App.
Enter the same IT credentials (e.g., username and password) you usually use to access to university systems.
As a student at Middlesex, you are responsible for:
*Student Route visa has replaced the Tier 4 visa route to study in the UK from overseas
We recognise that during your studies you may face various challenges, both personal and academic. University is supposed to provide a challenge for you, so this is completely normal and something that everyone goes through.
During your studies, if your Programme Teams notice that you are missing classes or engaging in the online materials less frequently, then they will be in touch to provide support. We strongly encourage that you use all the support that the University has to offer, so that you can be successful in your studies.
Our Attendance Policy (Our policies | Middlesex University London (mdx.ac.uk) is part of our commitment to supporting our students to enable them to achieve their full potential. We provide this support through a number of strategies, all of which aim to provide our students with a supportive learning environment.
This attendance policy sets out our requirements in relation to attendance, (including the requirement to check-in and record your attendance using the OTC (where possible)), whilst recognising our responsibilities, and the responsibilities of our students in the implementation of this policy.
Evidence suggests that academic success correlates with full engagement with timetabled teaching sessions and also with access to programme-related learning resources and support materials, held within the virtual learning environment Moodle/MyLearning.
Don’t worry if you forgot or were unable to check-in to one of your classes. Please remember to check-in and enter the OTC at all your future scheduled timetable classes.
You are responsible for letting your Programme Leader, Module Leader or Personal Tutor know if you are going to be absent from a live online or on-campus timetabled session, for whatever reason.
Students (except international students on a Student Route visa – see below) who are shielding and/or isolating will not be penalised for not attending their sessions, but they will be encouraged to engage with the programme team to ensure that they are able to participate and engage with their programme.
You are responsible for letting your Programme Leader, Module Leader or Personal Tutor know if you are going to be absent from a live online or on-campus timetabled session, for whatever reason.
All students, including international students on a Student Route visa who are in the UK (see international student FAQ’s below) are expected to attend their teaching sessions as reflected in their student timetable this includes in-person and on-campus activities mixed with online learning, and extensive academic and personal support.
You are expected to attend your classes as outlined in your timetable.
The University has done lots to make the campus safe. This is outlined in the Community Agreement. Please click here to view a useful video showing how campus is being made safe
If you are experiencing financial hardship, please contact UniHelp for referral to student financial support
If you are concerned with health vulnerabilities please access the Covid Age Self-Assessment Tool – this is dedicated support depending on your circumstances. Having discussed concerns with our wellbeing teams, they may need to contact your Programme Leader to discuss your learning and teaching arrangements.
Your Programme Teams will keep you up to date via My Learning with any timetables activities which have not been able to take place (or partly take place) due to staff absence or technical difficulties. If practical, you will be contacted before the timetabled session.
As a student at Middlesex University, you are responsible for attending your timetabled sessions, participating in learning activities and engaging with online learning materials.
We recognise that during your studies you may face various challenges, both personal and academic. University is supposed to provide a challenge for you, so this is completely normal and something that everyone goes through.
If these challenges are stopping, you from engaging with your programme then seek support early by contacting your Programme Teams and our Support and Wellbeing Teams.
If you can, be proactive and seek help. If your Programme Teams notice that you are missing classes and/or engaging in the online materials less frequently, then they will be in touch to provide support. We strongly encourage you to use all the support that the University has to offer, so that you can be successful in your studies.
Download the MDXapp onto your mobile phone or tablet. You can also access the MDXapp through the web app, by copying and pasting this link into a web browser (on any device, including PC and laptop) https://app.mdx.ac.uk/.
Log in to the MDXapp using your usual university IT credentials (e.g., user ID and password)
A unique 6-letter OTC is shared with you before or during your centrally timetabled session by the teaching staff. Each time you attend a class, open the MDXApp and click on the ‘My Attendance’ tile. Under the correct session, click on ‘Check-In’, enter the OTC and select ‘Submit. Follow the same process for the web app.
Just like your in-person on-campus sessions, you also check-in to record your attendance using the MDXapp.
The MDXapp Attendance check-in will not allow you to submit an incorrect OTC. If you are unable to click the submit button, this may be because you have entered the incorrect code.
You can enter an incorrect OTC multiple times. There is no limit.
Lower-case letters AND upper-case letters (CAPITAL LETTERS) can be entered into My Attendance. The app will always display the OTC in CAPTIAL LETTERS.
Your check-in and attendance will not be recorded, and you will be deemed absent if the code is entered incorrectly. Please ensure you enter the correct code.
Your location is not tracked.
Don’t worry if you forgot or were unable to check-in to one of your classes. Please remember to check-in and enter the OTC at all your future scheduled timetable classes.
You can view up to 4 weeks check-in history in the ‘My Attendance’ tile under the ‘History’ tab.
If you are unable to attend a classes/session, please tell your Programme Team or Module Leader or Personal Tutor.
Your attendance will not be impacted if you forget to check-in once or you are unable to check-in due to an absence.
Attendance data is used to identify recurring patterns of low and non-attendance. You will not be contacted regarding your attendance if you miss an occasional class.
Your teaching staff will share the OTC (One Time Code) with you and allow you time to enter the OTC and record your attendance within the check-in window of, up to 15 minutes prior to the start of the session, during the session and up until 5 minutes after the session is scheduled to end.
Please contact UniHelp if you are unable to see some of your classes/sessions on your timetable and are unable to check-in to those classes using the MDXapp.
Continue to attend the classes/sessions that are accurate on your timetable and enter the OTC to record your attendance.
At the start of term, some classes/sessions may not appear on your timetable. You may have option modules to choose, or these are being added to your timetable by our administrative teams. Visit the UniHelp desk in person or UniHub online (https://unihub.mdx.ac.uk/support/unihelp) if you need help with your modules and timetable.
While you choose your option modules and wait for these to be added to your timetable, please continue to check-in to all your sessions that appear on your timetable within the MDXapp.
Some programmes may use an alternative method of sharing your timetable with you. For example, a paper timetable or via email. When the programme is not centrally/scheduled on the computerised timetable system the OTC cannot be entered using the MDXapp. Your attendance may be recorded by your teaching staff using another method.
The MDXapp can be downloaded onto any Apple or Android mobile phone or tablet. You can also access Webapp on any Apple or Android device, including laptops and PCs.
Visit the UniHelp desk in person or Contact UniHelp online or email us at Attendance@mdx.ac.uk
All students, including international students on a Student Route visa who are in the UK are expected to attend their teaching sessions as reflected in their student timetable this includes in-person and on-campus activities mixed with online learning, and extensive academic and personal support.
You’ll be given more details about this in September when you enrol for this next academic year and receive your timetable.
You are responsible for letting your Programme Leader, Module Leader or Personal Tutor know if you are going to be absent from an online or on-campus timetabled session, for whatever reason.
International students who are sponsored on a Student Route visa or are expecting to be sponsored on a Student Route visa (i.e., expect to be issued a CAS (Confirmation of the Acceptance for Studies) so you can come to the UK to study) are expected to attend online timetabled sessions/pre-recorded sessions and, while you are in the UK, you are expected to attend online timetabled sessions and in-person on-campus timetabled session.
Student Route students who start the academic year studying overseas are expected to attend all timetabled online sessions, where possible. (See pre-recorded FAQ below)
Student Route students who travelled to the UK and started the academic year in the UK on a Student Route visa are expected to attend all timetabled online sessions and all in-person on-campus sessions.
International students who are sponsored on a Student Route Visa are expected to attend on-campus sessions while you are in the UK. If you are in this group and are shielding or isolating, you should contact the Student Visa Compliance Team VisaCompliance@mdx.ac.uk to understand the potential impact on your visa status. Note that there are specific requirements imposed by the UKVI and you will need personalised advice as situations can vary.
You are also responsible for letting your Programme Leader, Module Leader or Personal Tutor know if you are going to be absent from a live online or on-campus timetabled session, for whatever reason.
Student Route students who ‘attend’ pre-recorded sessions at a time that differs from the scheduled timetable cannot check-in and record their attendance using the OTC. Your teaching staff will record your engagement with pre-recorded sessions.
International students who are enrolled on an ‘all online teaching programme’ are not issued a CAS (Confirmation of the Acceptance for Studies). You are expected to check-in using the OTC for all scheduled timetabled sessions. Students can check-in and enter the OTC 15 minutes before the session is scheduled to start, during the session and up until 5 minutes after the session is scheduled to end.
Attendance data and GDPR
Attendance data and Engagement data is collected and used in accordance with the General Data Protection Regulation (GDPR) regulation on data protection.
If your question has not been answered and you need support, you can visit the UniHelp desk in person or Contact UniHelp online or email us at Attendance@mdx.ac.uk
