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Extenuating circumstances

  • What are Extenuating Circumstances?

There may be difficult circumstances in your life that affect your ability to meet an assessment deadline or affect your performance in an assessment. These are known as Extenuating Circumstances or ECs. Extenuating Circumstances are exceptional, unforeseen, outside of your control and have a serious impact on your studies.

As a student, it's your responsibility to let the University know about any extenuating circumstances that have affected your work at the time they occur. Where appropriate, you can request a short extension or a deferral of assessment to the next assessment period, or your circumstances can be considered by the Assessment Board when making its progression/finalist decision.

Extenuating Circumstances can only be requested for summative assessment, not for formative assessment. Summative assessment counts towards your overall module grade.

  • Impact of Covid-19

In recognition of the return to normality across the globe following the pandemic, you MUST provide evidence with any request for a deferral of assessments due after 1st October 2021 (except in cases of self-certification).

The University will continue to grant short (14 day) extensions on individual written assessments without evidence. Please note that short extensions cannot be given to presentations, moots, vivas, performances, groupwork, SOBS, exams, in-class tests, and some other assessments – please check with your module leader if you are not sure.

It is strongly recommended, that you do complete and submit the assessments your tutors have set during any assessment period in order to give you the best possible opportunity to progress to the next stage of your programme or graduate in the summer.
In addition, deferring assessment may impact on student route visa requirements for sponsored students.

If you apply for a deferral but choose to submit your work on the first attempt, this will override any approved deferrals as it will be assumed that you want the grade to be recorded against the module.

As a result of the COVID-19 No Detriment Policy of 2020/21, students who failed modules in 2020/21 academic year and are eligible for a resit next academic year will get uncapped grades on work submitted up until May 2022.

This includes:

  • Students who deferred first submission point (eg May 2021), failed at second submission point (eg August 2021) and so will have a resit opportunity due to a failure in 2020/21 academic year
  • Students who failed first submission point (eg May 2021), deferred at second submission point (eg August 2021) and so have a resit opportunity due to a failure in 2020/21 academic year

Students who took deferrals of assessments due in 2020/21 to next academic year (2021/22) will not get uncapped resits next year.

This includes:

  • Students who deferred both first and second submission points from this year to next year (i.e. they have not failed in 2020/21 academic year) and then failed their first submission in 2021/22.

Please read the FAQs below before completing an EC form

  • Applying for Extenuating Circumstances

Support and advice

The Policy and Procedures for Extenuating Circumstances Claims can be found here and the section of the Middlesex University regulations concerning Extenuating Circumstances (section D8) can be found here.

Our Students' Union run an independent advice service which can support you with any issues relating to your academic experience. They also offer advice about any part of the process. Please email the team or visit the MDXSU website for more information.

Please seek support as soon as your circumstances change. This may enable assessment deadlines to be met without the need for an extension or a deferral. Our Support Services provide a range of advice, counselling, support and guidance.

Students on a student route visa

If you defer for a long period, we will have to inform UK Visas and Immigration and they will curtail your leave. You will need to leave the UK and apply for new Entry Clearance when you are ready to the UK and resume your studies.

For more information, please visit our student route visa page

To apply for Extenuating Circumstances (ECs), you must submit a completed Extenuating Circumstances Form.

Please use Mozilla Firefox to complete the form and avoid use of a tablet or phone. Do not copy and paste information into the EC form.

For guidance and information on how to apply for extenuating circumstances, please read the Frequently Asked Questions below.

  • FAQs

  • Extenuating circumstances FAQs

    • What are Extenuating Circumstances?

      There may be difficult circumstances in your life that affect your ability to meet an assessment deadline or affect your performance in an assessment. These are known as Extenuating Circumstances or ECs. Extenuating Circumstances are exceptional, unforeseen, outside of your control and have a serious impact on your studies.

      As a student, it's your responsibility to let the University know about any extenuating circumstances that have affected your work at the time they occur. Where appropriate, you can apply for a ‘short 14 day extension’ or request a ‘deferral of assessment to the next assessment period’, or ask that your circumstances be ‘noted for consideration by the Assessment Board when making its progression/finalist decision’. Extenuating Circumstances can only be requested for summative assessment, not for formative assessment. Summative assessment counts towards your overall module grade.

      The outcome of any Extenuating Circumstances application may be different from what has been requested.

      Extenuating Circumstances should be requested by the deadline for completion of the assessment.  (See FAQ ‘When must I apply for Extenuating Circumstances by?’)

      FAQs

      FAQs
      FAQs
      FAQs
    • What can I apply for in my Extenuating Circumstances?

      You can apply for the following outcomes due to your Extenuating Circumstances.  Please note the outcome of any Extenuating Circumstances application may be different from what has been requested.

      Short Extension (not available for all assignments) – processed automatically, no evidence required

      Your circumstances have meant you have been unable to submit your assessment by the deadline and you are applying for a short 14 day extension in order to submit the work.

      Please note that short extensions cannot be given to presentations, moots, vivas, performances, groupwork, SOBS, exams, in-class tests, and some other assessments – please check with your module leader if you are not sure.

      Deferral

      Your circumstances have impacted on your ability to sit your exam or complete and/or submit your assessment. You are requesting an opportunity to sit the exam or submit the work at the next assessment opportunity.  A deferral does not excuse a lack of attendance to lectures or other teaching sessions. Evidence of your extenuating circumstances are required for a deferral.

      ECs noted for the board only

      Your circumstances may have affected your performance on other assessments for one or more modules and, although you have sat the exam or submitted the assessments, you wish the Assessment Board to be aware of this in case there is a borderline decision to be made regarding your progression/finalist decision.  This means your circumstances are noted (without details) for the Assessment Board.  No grades are changed.

      Deferral & ECs noted

      Your circumstances have impacted on your ability to sit your exam or complete and/or submit your assessment. You are requesting an opportunity to sit the exam or submit the work at the next assessment opportunity.

      Your circumstances may also have affected your performance on other assessments for the same module and, although you have sat the exam or submitted the assessments, you wish the Assessment Board to be aware of this in case there is a borderline decision to be made regarding your progression/finalist decision. This means your circumstances are noted (without details) for the Assessment Board.  No grades are changed.

      <table border="1" style="width: 100%;"><thead><tr><th><p><strong>NOT normally acceptable </strong></p></th><th><p><strong>Examples </strong></p></th></tr></thead><tbody><tr><td><p><strong>1. </strong>Alleged medical conditions without supporting evidence</p></td><td><p>Claims will not be accepted without appropriate medical evidence.</p></td></tr><tr><td><p><strong>2.</strong> Alleged medical conditions without contemporaneous evidence or sufficiently detailed subsequent evidence</p></td><td><p>If a student does not consult a medical practitioner at the time of the illness, it is not acceptable for a student to obtain generic corroborative medical statements at a later date. A letter from a medical practitioner stating, for example, “the student informs me that he/she was unwell during….” will not be deemed acceptable supporting evidence.</p></td></tr><tr><td><p><strong>3</strong>. Social activities</p></td><td><p>Hectic social life, parties, visits by/to friends, sporting fixtures.</p></td></tr><tr><td><p><strong>4</strong>. Temporary self-induced conditions</p></td><td><p>Hangovers, drug taking (unless possibly for a registered medical user influenced by the medical treatment involved including prescribed medication for certain conditions where it is known that there may be adverse reactions eg. drowsiness.)</p></td></tr><tr><td><p><strong>5.</strong> Minor ailments and other conditions</p></td><td><p>Coughs, colds, sore throats, sprains (other than in the writing hand/arm). Long-standing medical conditions for which special arrangements could have been made or treatment anticipated and taken. Accidents/illness affecting relatives or friends unless serious or the student is the sole carer.</p></td></tr><tr><td><p><strong>6</strong>. Examination stress</p></td><td><p>Examination stress or stress in practice placement will not, by itself, be considered as an extenuating circumstance. Support on how to deal with Exam Stress is available on Unihub.</p></td></tr><tr><td><p><strong>7</strong>. Domestic or personal disruptions which could have been anticipated or planned</p></td><td><p>Moving house, holidays, weddings or other events where the student either has control over the date or may choose not to participate. Change of job or "normal" job pressure (exceptional crises at work might be acceptable), failed travel arrangements, illness of pets, oversleeping, misreading examinations timetable or other assessment details, poor time management.</p></td></tr><tr><td><p><strong>8</strong>. Study-related</p></td><td><p>Computer difficulties, losing work not backed up on computer disk, deadline congestion, examination congestion, missing books, examination rescheduling, late distribution of materials by the Faculty/School, delays in printing, photocopying and/or binding of assessed work.</p></td></tr><tr><td><p><strong>9.</strong> Examination conditions</p></td><td><p>Disruption in the examination room: poor lighting, ventilation or heating, excessive noise, illness or behaviour of other students, noise from invigilators.</p><p>Normally such conditions will have been reported by the invigilators, who will pass reports on to the Faculty.</p></td></tr></tbody></table>FAQs

    • Under what circumstances can I apply for a short 14-day extension?

      If you have suffered a short term set back that has meant you have not been able to complete an individual, written assignment you can ask for a short 14-day extension. This requires no evidence to be provided and is processed automatically on receipt of a completed Extenuating Circumstances form.

      Please note that short extensions cannot be given to presentations, moots, vivas, performances, groupwork, SOBS, exams, in-class tests, portfolios, and some other assessments – please check with your module leader if you are not sure.

    • Under what circumstances can I apply for a deferral for Extenuating Circumstances?

      FAQsYour application for a deferral due to extenuating circumstances will only be considered if your circumstances meet the following criteria:

      • The circumstances are exceptional and seriously adverse;
      • They are unforeseen and outside of your control;
      • The circumstances relate directly to the timing of the assessment affected;
      • You have provided original supporting documentary evidence of the impact on your ability to perform in the assessment (see FAQ ‘What evidence do I need to provide to support my application for Extenuating Circumstances?’);
      • You submit your request by the deadline for the assessment, or if this is not possible, before the end of the assessment period (see FAQ ‘When must I apply for Extenuating Circumstances by?);
      • You have met the attendance requirements of the module (Deferrals may be overridden by an X grade indicating attendance requirements have not been met);
      • Normally, deferred assessment or reassessment will not be permitted beyond two years following the commencement of study for the module. Due to Covid-19, this may be extended to 3 years
    • When must I apply for Extenuating Circumstances by?

      Short extension

      If you are applying for a Short 14 day extension you can apply up to the 14th day following the original deadline – you will only ever get 14 days from the original deadline, not from the day you apply.

      It is your responsibility to ensure that you know the deadline for your written coursework and to submit within 14 calendar days of that date. If you are unsure of this, please check the module page on myLearning, or with your Module Leader. If you submit later than the additional 14 days allowed you will get a non-submission grade of 20.

      Short extensions cannot be given to presentations, moots, vivas, performances, groupwork, SOBS, exams, in-class tests, and some other assessments – please check with your module leader if you are not sure.

      Deferral

      If you are requesting a deferral of an assessment you should submit an application at the earliest possible opportunity and no later than the end of the assessment period (see Section 17 and 18 of the Policy and Procedures for Extenuating Circumstances.

      ECs noted for the Assessment Board


      If you are requesting the Assessment Board to be notified of your circumstances you should submit an application at the earliest possible opportunity and by the deadline of your last piece of assessment for the academic year.

      If you do not submit a claim by the published deadline, evidence must be provided which justifies the reason for not meeting the deadline, in addition to evidence for the claim. (See Evidence to Support a Claim for Retrospective Extenuating Circumstances)

      FAQs

    • How do I apply for a short extension?

      Applications for a short extension due to extenuating circumstances must be done via the Extenuating Circumstances form in myUnihub.  You do NOT need to provide evidence of why you need the extension. You must provide the original assignment deadline date, and will only get 14 days from that date, regardless of when you submit you EC form. It is your responsibility to make sure that the assignment is eligible for a short extension, and what the original deadline is.

      Please note that short extensions cannot be given to presentations, moots, vivas, performances, groupwork, SOBS, exams, in-class tests, and some other assessments – please check with your module leader if you are not sure.

      It is your responsibility to ensure that you know the deadline for your written coursework and to submit within 14 calendar days of that date. If you are unsure of this, please check the module page on myLearning, or with your Module Leader. If you submit later than the additional 14 days allowed you will get a non-submission grade of 20.

      FAQs

    • How do I apply for a deferral due to Extenuating Circumstances?

      Applications for a deferral due to extenuating circumstances will only be considered if they are submitted using the Extenuating Circumstances Form along with the necessary supporting evidence.

      Due to confidentiality, applications and evidence is not shared across the university unless deemed to be necessary ie safeguarding.

      Guidance on completing the form:

      *This field will be automatically populated after you have logged into MyUniHub – please check the information is correct. If any information is incorrect please contact UniHelp.

      • *Student ID Number: This is the 7 digit or 9 character number (normally starting with ‘M’) on your student ID card.
      • *Surname: This is your official surname or family name as recorded on your student record.
      • *First Name: This is your official first name(s) as recorded on your student records
      • *Programme Title: This should be the full title of the course you are registered to study for e.g. BA Accounting and Finance.
      • *Faculty/School: This should be the Faculty or School of Middlesex University responsible for your programme e.g. Science and Technology; Arts and Creative Industries; Business; Law or Health and Education.
      • What are you applying for?: Indicate which option you want to request.
      • Period of Time Affected: This should be the start and end dates of the period affected by your extenuating circumstances.
      • Select Module Code from drop down list: This is the 7 character code for the module(s) affected e.g. ACC3140.
      • Assessment Description: You should state the type of assignment that your Extenuating Circumstances relate to e.g. coursework 1/exam 2/presentation/class test.
      • Submission Deadline/Exam Date: This is the date you are due to submit your assignment or attend your examination.
      • Description of Extenuating Circumstances: You should provide a concise summary of your exceptional circumstances and how they have adversely affected your academic performance.
      • Documentary Evidence: You should attach documentary evidence in support of your claim (please read carefully the FAQs for further guidance as to what constitutes acceptable supporting evidence).
      • Declaration (I Agree): You must tick the boxes to confirm you have read and agree with the information detailed.

      For UK students: If you require further information, please contact UniHelp, situated on the ground floor of the Sheppard Library.  Contact details and opening hours can be found at UniHelp.

      For Students studying overseas: Please contact or visit your local Campus or Student Office.

      Students should be aware that discussing their application with a member of staff does not constitute submission of an application for extenuating circumstances or that it has been approved.

      FAQs

    • My circumstances occurred on the day of my exam or assessment deadline. When must I submit my application by?

      If the circumstances occur on or around the assessment deadline, please submit a form as soon as possible and no later than the end of the assessment period

      <p>What evidence do I need to provide to support my application for Extenuating Circumstances?</p><p>This should normally be an official document, signed as appropriate, and should normally state the dates during which the circumstances applied<strong>.</strong></p><p>Letters/emails from module tutors or programme leaders would not normally be accepted.</p><p>Documentary evidence must be presented in English and, where required, official translations must be provided by the student. It is not the responsibility of the University to translate any evidence provided by the student and any untranslated evidence may not be considered.</p><p>The University reserves the right to check the authenticity of all documentary evidence submitted in support of your application. Any student who submits documentation that is not authentic may be subject to the University disciplinary procedures.</p><p><em>See FAQ ‘<strong>Examples of acceptable extenuating circumstances and evidence required</strong>’ for examples of acceptable evidence.</em></p><p>What evidence do I need to provide to support my application for Extenuating Circumstances?</p><p>This should normally be an official document, signed as appropriate, and should normally state the dates during which the circumstances applied<strong>.</strong></p><p>Letters/emails from module tutors or programme leaders would not normally be accepted.</p><p>Documentary evidence must be presented in English and, where required, official translations must be provided by the student. It is not the responsibility of the University to translate any evidence provided by the student and any untranslated evidence may not be considered.</p><p>The University reserves the right to check the authenticity of all documentary evidence submitted in support of your application. Any student who submits documentation that is not authentic may be subject to the University disciplinary procedures.</p><p><em>See FAQ ‘<strong>Examples of acceptable extenuating circumstances and evidence required</strong>’ for examples of acceptable evidence.</em></p><p>What evidence do I need to provide to support my application for Extenuating Circumstances?</p><p>This should normally be an official document, signed as appropriate, and should normally state the dates during which the circumstances applied<strong>.</strong></p><p>Letters/emails from module tutors or programme leaders would not normally be accepted.</p><p>Documentary evidence must be presented in English and, where required, official translations must be provided by the student. It is not the responsibility of the University to translate any evidence provided by the student and any untranslated evidence may not be considered.</p><p>The University reserves the right to check the authenticity of all documentary evidence submitted in support of your application. Any student who submits documentation that is not authentic may be subject to the University disciplinary procedures.</p><p><em>See FAQ ‘<strong>Examples of acceptable extenuating circumstances and evidence required</strong>’ for examples of acceptable evidence.</em></p>FAQs

    • I have registered with the University Disability & Dyslexia Service (DDS) as I have an ongoing condition.  Can I use the Extenuating Circumstances policy?

      If you have registered with DDS and have support arrangements in place, you can use the EC process if you experience deterioration or fluctuation in your condition that means your support arrangements are not sufficient to allow you to complete your assessment.  For example, you may have been hospitalised unexpectedly, or had a flare up of a managed condition.

    • What evidence do I need to provide to support my application for a deferral due to Extenuating Circumstances?

      Unless you are self certifying due to a short (less than 7 days) illness, this should normally be an official document, signed as appropriate, and should normally state the dates during which the circumstances applied.

      Letters/emails from module tutors or programme leaders would not normally be accepted.

      Documentary evidence must be presented in English and, where required, official translations must be provided by the student. It is not the responsibility of the University to translate any evidence provided by the student and any untranslated evidence may not be considered.

      The University reserves the right to check the authenticity of all documentary evidence submitted in support of your application. Any student who submits documentation that is not authentic may be subject to the University disciplinary procedures.

      See FAQ ‘Examples of acceptable extenuating circumstances and evidence required’ for examples of acceptable evidence.

    • Examples of acceptable extenuating circumstances and evidence required

      Can be found in the Policy and Procedures for Extenuating Circumstances here

    • Examples of invalid Extenuating Circumstances

      Can be found in the Policy and Procedures for Extenuating Circumstances here

    • I am awaiting evidence from a third party – should I submit my EC application without it?

      Yes, in this situation you should submit your EC application stating that you are awaiting evidence, what the evidence is and specify when you expect to receive it.  Your application will not be processed until you provide the evidence.

    • When will I know the outcome of my application for a Short Extension?

      Applications for Short Extensions are approved automatically. You will get an automatic response from Unihelp.

      Note that it is your responsibility to ensure that you know the deadline for your written coursework and to submit within 14 calendar days of that date. If you are unsure of this, please check the module page on myLearning, or with your Module Leader. If you do not submit within the additional 14 days allowed you will get a non-submission grade of 20.

      Please note that short extensions cannot be given to presentations, moots, vivas, performances, groupwork, SOBS, exams, in-class tests, and some other assessments – please check with your module leader if you are not sure.

    • When will I know the outcome of my application for a deferral due to Extenuating Circumstances?

      Once your application for a deferral due to Extenuating Circumstances has been reviewed, you will be notified of the decision.  In some cases, your application will be referred to an Extenuating Circumstances Panel.  If this happens, you will be informed if your application has been successful within 5 days of the Extenuating Circumstances panel meeting.

      If your request does not need to go to an EC Panel, you should hear within 10 working days.  However, it can take longer during peak periods (April – June and August - September) so please be patient. Please check your MyUnihub account.

      If you have not heard the outcome of your application before your assessment deadline, please see FAQ ‘What if I haven’t heard the outcome of my request before my deadline?’.

      If your request meets the following criteria, it will not need to go to an EC Panel:

      • The claim is provided by the deadlines set by the University;
      • The claim is for one of the acceptable reasons for extenuation (See FAQ ‘What are Extenuating Circumstances?’);
      • There is relevant evidence provided with the claim;
      • The evidence relates to the period of time in which the assessment task took place
    • What if I haven’t heard the outcome of my request before my deadline?

      If you do not hear the outcome of your EC application by your assessment deadline, you must decide whether you are able to take an assessment.  If an attempt is made at an assessment, the grade achieved will stand and will overwrite any deferral entered on your record.  If you do not attempt the assessment and you are not subsequently awarded a deferral, you will receive a 20 grade.

      Any work that is submitted after the assessment deadline will receive a mark of 20 for that component, unless there has been a subsequent successful claim for extenuating circumstances, in which case the work will be marked as if it had been submitted on time.

    • How will I be notified of the outcome of my request for a deferral due to Extenuating Circumstances?

      You will be notified by UniHelp via your Middlesex University email account. You can also check your UniHelp portal.

    • How will granted a deferral due to Extenuating Circumstances appear on my record?

      If a deferral has been granted, there will be an ‘I’ (I = incomplete) recorded in the grade column for the relevant module on your MyUniHub record, followed by the applicable deferral code:

      DA – Deferred all

      DC – Deferred coursework

      DE – Deferred exam

      DO – Deferred other

      If you completed your assessment and extenuating circumstances are to be noted, there will be notes placed on your record that will be available to the Assessment Board.

      The details of your extenuating circumstance will not be included in these notes.

      <p>There could be visa implications as a result of deferring your assessment. Further information and advice can be found <u><a href="https://unihub.mdx.ac.uk/your-support-services/visas-international/while-you-are-studying/tier-4-visas/deferring-assessments">here</a></u>.</p><p>There could be visa implications as a result of deferring your assessment. Further information and advice can be found <u><a href="https://unihub.mdx.ac.uk/your-support-services/visas-international/while-you-are-studying/tier-4-visas/deferring-assessments">here</a></u>.</p><p>There could be visa implications as a result of deferring your assessment. Further information and advice can be found <u><a href="https://unihub.mdx.ac.uk/your-support-services/visas-international/while-you-are-studying/tier-4-visas/deferring-assessments">here</a></u>.</p><p>There could be visa implications as a result of deferring your assessment. Further information and advice can be found <u><a href="https://unihub.mdx.ac.uk/your-support-services/visas-international/while-you-are-studying/tier-4-visas/deferring-assessments">here</a></u>.</p>V<p>Access to the original evidence you have submitted in support of your claim is restricted to the Assessment Officer and the Extenuating Circumstances Panel. In some cases this will extend to the Chair and external examiner (Faculty) of the Assessment Board and the Academic Registrar unless you declare otherwise.</p><p>Access to the original evidence you have submitted in support of your claim is restricted to the Assessment Officer and the Extenuating Circumstances Panel. In some cases this will extend to the Chair and external examiner (Faculty) of the Assessment Board and the Academic Registrar unless you declare otherwise.</p><p>Access to the original evidence you have submitted in support of your claim is restricted to the Assessment Officer and the Extenuating Circumstances Panel. In some cases this will extend to the Chair and external examiner (Faculty) of the Assessment Board and the Academic Registrar unless you declare otherwise.</p><p>Access to the original evidence you have submitted in support of your claim is restricted to the Assessment Officer and the Extenuating Circumstances Panel. In some cases this will extend to the Chair and external examiner (Faculty) of the Assessment Board and the Academic Registrar unless you declare otherwise.</p>FAQs

    • When will I have to complete my assessment if my extenuating circumstances claim results in a deferral?
      • There could be financial implications as a result of deferring your assessment. Ie additional years of study, Non-attending status as a student. Please discuss with Progression and Support Team here.
      • If at any time a full time student interrupts, is not attending but completing a resit/deferred work or is a deferred finalist, your Council Tax exemption may change.  More information can be found in the Welfare Advice guide for Council Tax.
      • Students who have finished receiving all teaching on their programme, but have outstanding assessment to complete due to deferrals, may lose their DSA allowance.  Contact Disability & Dyslexia Support Service for information - disability@mdx.ac.uk.
    • How will my Extenuating Circumstances be presented to the Assessment Board?

      There could be visa implications as a result of deferring your assessment. Further information and advice can be found here.

    • Could a claim for extenuating circumstances that results in a deferral of my assessment have implications for my progression onto the next stage of my programme?

      There could be progression implications as a result of deferring your assessment. Further information and advice can be found here. Students in receipt of Disability Support Allowance should seek advice regarding the impact of deferring assessments.

    • How will my Extenuating Circumstances be presented to the Assessment Board?

      Unless you have been granted a deferral, a note stating that you have ECs noted and that evidence has been provided will be made available to the Assessment Board. If you have been granted a deferral, the board will see the code I followed by DA;DC;DE; or DO (see FAQ ‘How will Extenuating Circumstances appear on my record?’)

    • Who will have access to view the original evidence I have submitted in support of my Extenuating Circumstances?

      Access to the original evidence you have submitted in support of your claim is restricted to the Assessment Officer and the Extenuating Circumstances Panel. In some cases this will extend to the Chair and external examiner (Faculty) of the Assessment Board and the Academic Registrar unless you declare otherwise.

    • I missed assessments due to being temporarily withdrawn or deregistered. Can I apply for extenuating circumstances?

      It is the student’s responsibility to highlight any missed assessment at the earliest possible opportunity. Any application for Extenuating Circumstances would be considered on a case-by-case basis, considering the reason for the withdrawal or deregistration and whether this could have been avoided.

    • I’m not happy with the outcome of my Extenuating Circumstance application. What can I do?

      You can use the procedures set out in Section G Academic Appeals following the publication of results.

    • Who can I contact if I need further information regarding extenuating circumstances?

      For UK students: If you require further information, please first ensure you have read the FAQs on UniHub and within UniHelp Online as well as the Extenuating Circumstances policy.

      If you still require assistance, please contact UniHelp, situated on the ground floor of the Sheppard Library. Contact details and opening hours can be found at UniHelp.

      For students based Overseas: Please contact or visit your local Campus or Student Office.

    • Will my grades be uncapped with resits in the next academic year

      As a result of the COVID-19 No Detriment Policy of 2020/21, students who failed modules in 2020/21 academic year and are eligible for a resit next academic year will get uncapped grades on work submitted up until till May 2022.

      This includes:

      • Students who deferred first submission point (eg May 2021), failed at second submission point (eg August 2021) and so will have a resit opportunity due to a failure in 2020/21 academic year
      • Students who failed first submission point (eg May 2021), deferred at second submission point (eg August 2021) and so have a resit opportunity due to a failure in 2020/21 academic year

      Students who took deferrals of assessments due in 2020/21 to next academic year (2021/22) will not get uncapped resits next year.

      This includes:

      • Students who deferred both first and second submission points from this year to next year (i.e. they have not failed in 2020/21 academic year) and then failed their first submission in 2021/22.

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