Extenuating Circumstances are personal circumstances which have affected your performance in assessment and are brought to the attention of the Assessment Board when considering your academic performance.
For information about how to apply for Extenuating Circumstances please read the Frequently Asked Questions below.
If you would like the Assessment Board to take account of your extenuating personal circumstances when considering your progression or final classification you must submit a completed Extenuating Circumstances Form (located within the forms and letters section of your MyUniHub at the following link) with supporting evidence.
Guidance on how to complete the form can be found here.
The section of the Middlesex University regulations concerning Extenuating Circumstances (section D8) can be found here.
Extenuating circumstances are personal circumstances which have affected your performance in assessment and are brought to the attention of the Assessment Board when considering your academic performance.
If you have extenuating circumstances the Assessment Board may:
- Consider the higher classification of degree if your final profile of grades shows two different classifications or a borderline classification
- Allow assessment where your attendance has been below the required minimum
- Compensate a reassessment grade of 17 or 18 (excluding projects or dissertations)
- Allow you to remain in full-time or thick sandwich mode with a credit deficit
Your application for extenuating circumstances will only be considered if your circumstances meet the following criteria:
- The circumstances are exceptional
- They are outside of your control
- You have provided original supporting documentary evidence
This should normally be an official document and should normally state the dates during which the circumstances applied.
Documentary evidence must normally be presented in English and where required, translations must be provided by the student using a translator approved by the University. It is not the responsibility of the University to translate any evidence provided by the student and any untranslated evidence may not be considered.
The University reserves the right to check the authenticity of all documentary evidence submitted in support of your application. Any student who submits documentation that is not authentic may be subject to the University disciplinary procedures.
Examples of supporting evidence required:
- Illness or injury – an original medical certificate must be provided and signed, dated and stamped by an approved Doctor/Surgery/Hospital. It should state your condition, the period of time affected and how it may affect your academic performance.
- Death of a relative or friend – a copy of the death certificate is normally required
- Victim of crime – a Police Crime Report or case reference number is required.
You should submit your application for extenuating circumstances at the earliest possible opportunity and by the last date of the University examination period prior to the Assessment Board you wish to consider your extenuating circumstances.
Any applications for extenuating circumstances received after the deadline will not normally be considered unless you can provide evidence that demonstrates why you were unable or, for valid reasons, unwilling to submit by the deadline.
Applications for extenuating circumstances will only be considered if they are submitted using the Extenuating Circumstances Form along with the necessary supporting evidence.
Students should be aware that discussing their application with a member of staff does not constitute a submission of an application for extenuating circumstances.
You will be informed if your application has been successful and if your extenuating circumstances will be presented for consideration by the Assessment Board within ten working days of submitting your application.
(Please note during peak times (e.g. the Assessment Board period) it may take longer to confirm the outcome of your application).
You will be notified via your Middlesex University email account.
A brief summary of your extenuating circumstances, noting what documentary evidence has been supplied will be made available to the Assessment Board.
Access to the original evidence you have submitted in support of your claim is restricted to the Chair, Secretary, External Examination Auditor of the Assessment Board and the Academic Registrar unless you declare otherwise.
For UK students: If you require further information please contact the Assessment Officers via UniHelp or visit the helpdesk weekdays between 2pm-4pm. Please note this will change to 11am-1pm from January 2017.
For Overseas students: Please contact or visit your local Campus or Student Office