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Biometric Residence Permits and passports

Biometric Residence Permits

COVID-19 update

To meet the COVID-19 concessions set out by the UKVI, the University has introduced a collection service by appointment only where you will have to send scans or e-copies of your documents before your Biometric Residence Permit (BRP) card can be issued.

About the permits

The UK Home Office has introduced Biometric Residence Permits (BRPs) for all entry clearance applicants who apply for permission to come to the UK for more than six months.

Successful applicants will be issued a vignette in their passport which is valid for 30 days from the date of your indicated travel date in your visa application. The vignette is proof only of your permission to enter the UK. If you do not travel within this 30 day period to the UK, your visa will expire and you will need to apply for another 30 day visa.

We can also receive BRPs for dependants. In order for us to ensure your dependant's cards are stored with yours, please email our International team with your full details and the names and birth dates of your dependants.

The BRP holds your biometric details (name, date, nationality and place of birth) and shows your immigration status (visa) and entitlements in the UK.

Get more information about BRP

Collecting your BRP card

You must collect your BRP card within 10 days of arrival in the UK from a Post Office branch. You will have been allocated a post office branch based on the postcode you submitted in your visa application.

When you go to collect your BRP card, you must bring your passport, or travel document which contains your 30 day visa and you should also bring your decision letter if possible.

If you do not collect your BRP card within 10 working days, you will be subject to a financial penalty or cancellation of your leave.

You will find out more about where to go and what to bring in your visa decision letter.

Check for Post Office locations

Checking your details

If there is an error on your 30 day vignette after you arrive in the UK, there is no need to change this.

However, you should check that your BRP card includes all the correct information:

  • Your name and date of birth
  • States you are a Student route (General) student
  • The Sponsor Licence Number (SLN) of the institution that you intend to study at
  • The start and end dates of the permissions are correct
  • If you are allowed to work in the UK
  • If you need to register with the police.

Need to make a correction?

If you notice an error on your BRP card such as the length of permission or the conditions, you must inform the Home Office within 14 days and request an administrative review of the error.

A late submission may be rejected so please ensure you contact the Home Office as soon as possible.

It is also important to contact our International team as soon as you think you have been given the wrong length of leave or the incorrect conditions on your immigration permission.

Report a problem

Lost or stolen BRP cards

We strongly advise that you keep your Biometric Residence Card (BRC) safe. It is evidence of your right to be in the UK and shouldn't be used as evidence of proof of age.

If it does get lost or stolen, either in the UK or abroad, you will need to report the loss or theft to the nearest police station and obtain a reference number or letter.

Lost or stolen in the UK

If your card is lost or stolen in the UK, you will need to report the theft to the local police as well as on the Gov.uk website.

You must include:

  • Your full name, date of birth and nationality
  • Your contact details
  • Your passport number
  • Your BRP reference number (for example RA1234567)
  • Your police case reference number
  • When, where and how the loss or theft occurred.

You will also need to send some additional documents with your application such as proof of address, student status letter and a copy of your Biometric Residence Permit.

If your immigration permission was about to expire (within 4 weeks of you losing your passport or ID card) you don't need to apply on TOC or on the BRP (RC) form and you can make a new application to extend your stay in the UK.

Lost or stolen outside the UK

If your card is lost or stolen outside the UK, you can apply for a short one month replacement visa at the nearest British Embassy or Consulate.

On your return to the UK, you will need to apply for a full replacement BRP on the BRP (RC) form.

Lost or stolen passport

If you lose or have your passport stolen, whether in the UK or abroad, you will need to

  • Report the loss or theft to the local police and obtain a reference number or letter
  • Obtain a replacement passport from the nearest embassy for your country.

If you are in the UK, the closest embassies are in London.

If you are outside the UK when you lose your passport, you can check your country's government website for details of the nearest office.

Some embassies are able to issue new passports here in the UK while others only issue them in your home country and will only give you a travel document. Processing times vary between embassies so check with them directly.

  • Replacing your visa

    If your lost or stolen passport had your visa on a sticker inside, you will need to apply for a Transfer of Conditions.

    If this is the case while you're outside the UK, the process to get the necessary replacement visa to re-enter the UK will take time so you may need to extend your time abroad.

    Please follow these steps to replacing your visa:

    1. Report the loss or theft to the police and obtain a reference number or letter
    2. Contact the University to inform us of your situation and to obtain scans of your missing passport/visa, original   CAS statement and a student status letter
    3. Obtain a replacement passport from the nearest embassy for your country
    4. Apply for a replacement visa online

    To apply for your replacement visa online, you will need to register an account (if you do not already have one) and click on Apply for Myself to begin your application. You can then complete/update your details, including your current location.

    Please note that the advice on this page is pertinent to the country from which you are applying; in some countries there are supplementary forms/online processes to complete.

    You then need to complete the Select Visa Type section as shown below. This is to ensure that the correct form is generated for you:

    • Reason for Visit: Other
    • Visa Type: Others
    • Visa Sub-Type: Vignette Transfer

    Complete the rest of the form and press submit. Once you have paid for the replacement visa, you will be able to make an appointment for your nearest UK embassy or visa application centre.

    A successful entry clearance application will give you a replacement sticker, with the same end date and conditions.

    If your immigration permission was about to expire (within 4 weeks of you losing your passport or ID card), you don't need to apply on TOC or on the BRP (RC) form and you should make a new application to extend your stay in the UK.

  • Replacing your Biometric Residence Permit

    If you have lost your passport as well as your BRP card abroad, you will need to:

    1. Obtain a replacement passport from the nearest embassy for your country
    2. Apply for a replacement BRP visa online. This is a temporary visa to enable you to re-enter the UK.

    To apply for your replacement BRP online, you will need to register an account (if you do not already have one) and click on Apply for Myself to begin your application. You can then complete/update your details, including your current location.

    Please note that the advice on this page is pertinent to the country from which you are applying; in some countries there are supplementary forms/online processes to complete.

    You then need to complete the Select Visa Type section as shown below. This is to ensure that the correct form is generated for you:

    • Reason for Visit: Other
    • Visa Type: Others
    • Visa Sub-Type: Replacement Biometric Residence Permit

    Complete the rest of the form and press submit. Once you have paid for the replacement BRP, you will be able to make an appointment for your nearest UK embassy or visa application centre.

    You will need scans of your missing passport/visa and your original CAS statement. These scans, or their reference numbers may be required during the above process.

    When you have obtained the temporary replacement visa, please make an appointment to see our International team.

    We will help you to apply for a full replacement of your BRP visa card (fee is £75.20). You must do this within one month, using the BRP (RC) application form.

Passport expiry

If your passport is due to expire while you are in the UK, please contact your country's embassy in London to get information on how to apply for a new passport.

You must apply before your old passport expires.

The Home Office does not require you to apply for a new visa if your expired passport with the visa was returned to you. Instead, you will need to carry both your new and old passports when you travel.

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